How to Apply

*Please be aware that as of 24th November 2018 the grant application process and form has changed. The new process is more streamlined, and the new form is easier to complete.*
Existing grants are not effected by this change. As always, any questions please contact us on 
07 5480 5130 or rfbaq@rfbaq.org.

Click below to download an Application for RFBAQ Grant Funding.


Grant Process 
1. On receipt of the application the Brigade will receive a letter acknowledging the grant and any requests for 
further information if required. The receipt letter will also advise the Brigade of the date of the next Senior 
Executive Management (SEM) Meeting where the grant may be tabled.  
2. After the grant has been tabled at the SEM, the Brigade will receive a letter from the RFBAQ advising them of the outcome of their application.   
3. The Brigade is required to request their supplier issue the RFBAQ with a tax invoice for any and all grant items. The RFBAQ will not raise purchase orders, and will not deposit funds into a Brigade account. 
4. Where relevant, the RFBAQ may request press coverage or publicity for approved grant funding applications. The RFBAQ also reserves the right to use the grant approved Brigade/Volunteer for marketing or promotional purposes and will seek to obtain all relevant photo consents.   
5. When all monies have been paid to the suppliers for the approved grant funding, the RFBAQ will write to the Brigade notifying them that their grant is finalised and closed and no further grant funding will apply to that 
application.  
6. Once the grant application is closed and finalised, requests for additional grant funding will require a new 
grant application to be completed and the grant application process shall start from the beginning.  
7. RFBAQ grant application will not be valid once the quote/s provided has/have expired or after 12 months from the grant application approval letter date. 

Guidelines for Grant 
1. The Applicant / Brigade must be a registered Volunteer / Rural Fire Brigade in the State of Queensland. 
2. The Applicant / Brigade lack the ability to raise funds due to small community numbers (low income from 
Levy), hardship or other similar circumstances.  
3. Applications are for the purpose of allocating grant funds to Brigades. Grant monies paid to Brigade’s are to be used for the purpose as stated in the approved application and are not to be used for any other purpose / 
purchase.  Failure to use these funds for the intended and applied purpose will result in the Applicant / Brigade 
having to repay said monies.  
4. Original applications are to be submitted, however for the purposes of expediting an application, photocopies, fax or email applications will be accepted as long as the original application is received in the post.  
5. If applicable, copies of bank statements must be submitted with the application. 
6. Grant funding will not be provided where alternative funding sources are available (i.e. funding of VHF 
repeaters, training of Brigade Training Officers, Rural Fire Service Queensland (RFSQ) provide the equipment 
free of charge etc).  
7. The Applicant / Brigade should provide a primary reason for the application including the benefits it will 
provide the volunteers and the Brigade community.   
8. The total requested grant funding amount should include GST. 
9. All applications must be signed by the Brigade’s 1st Officer, Secretary and Treasurer, the Brigade’s Area 
Director, and the Brigade’s RFBAQ District Representative.  
10. A Letter of Support from the Brigade’s RFSQ Area Director is to be sent with the Application.  
11. The Association strongly recommends that Brigades are GST Registered. This will give the Brigades the ability to reduce the cost of their purchase and enable them to claim back the GST. This will ultimately reduce the total purchase price.  
12. Due to requirements by the Australian Tax Office, payments of grants must be made by the Association directly to the supplier of the goods sought in the grant. This will therefore require a quotation for the goods from the supplier if they are not provided by RFSQ. 

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